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Student Directory Information

School districts use student directory information to support everyday school operations, recognize student achievements, and keep families and communities informed. Student directory information refers to basic, non-sensitive details about a student that a school district may disclose without prior written consent, unless a parent or eligible student has opted out. This balance allows schools to celebrate student success and operate efficiently, while respecting family preferences and student privacy.

Each year, districts must notify parents and eligible students about what they consider directory information and how to request that it not be disclosed. This notice is included in Huntley 158’s annual registration process. 

What is Student Directory Information and How Is It Used?

Directory information includes student name, address, grade level, school, gender, parent/guardian name, contact information for parent/guardian and student (phone numbers and email addresses), as well as student participation in activities or sports, honors and awards, and photographs/videorecording. Common uses include:

  • Publishing student names in programs for concerts, plays, or athletic events
  • Recognizing academic, athletic, or extracurricular accomplishments
  • Including students in yearbooks, honor rolls, and graduation materials
  • Sharing rosters with teachers, coaches, or activity sponsors
  • Supporting school communications, such as newsletters, websites and social media
  • Responding to requests from colleges, scholarship organizations, or military recruiters (as permitted by law)

Directory information does not include sensitive information, such as academic grades, disciplinary records, or special education status.

Student Directory Information Notice

The following information is included in the annual registration process for families to review and provide consent.  

Celebration and Student Recognition Permissions

Huntley 158 and its schools may release student information, student works, and student images publicly through a variety of mediums to celebrate student achievement and/or highlight the district's goals/priority areas as well as educational or extracurricular programs or activities. Mediums include but are not limited to website, social media, video and newsletters, as well as playbills/programs, sports rosters, art shows, public presentations, and programs for graduation, honors night and athletics. At times, the district may also work with traditional media outlets (such as newspapers, television) to educate the greater community about the district, which may involve the release of student names and/or photographs. 

School Yearbook Permissions

Student photos are taken annually for inclusion in the school yearbook. Students may be identified by first and last name, grade and/or teacher.

Data Sharing with McHenry County College

Huntley District 158 partners with McHenry County College (MCC) to study and support students’ postsecondary enrollment and completion. As part of this agreement, the District may share the following information for 12th grade students with MCC:

  • Student first and last name
  • Date of birth
  • High school graduation month and year (actual or anticipated)
  • Name of high school
  • Race/ethnicity
  • Gender

MCC uses this information only to:

  1. Identify district students who later enroll at MCC and report this in aggregate.
  2. Submit information to the National Student Clearinghouse to determine enrollment in 2- and 4-year institutions.

Provide aggregate reports on college enrollment and completion rates by high school.

Approved Vendor Permissions

Huntley Community School District 158 partners with various entities that provide services to students and families. These include but are not limited to providers of yearbooks, student portraits, class rings and graduation supplies (caps, gowns, announcements). Note: Parents/guardians who opt out of sharing their student’s information with approved vendors will need to contact the companies directly to obtain their products and services.

Military Permissions

As required by law, upon the request of military and post-secondary educational institution recruiters, public school districts are required to provide student directory information for students in grades 11-12 consisting of student names, addresses, and telephone numbers to military and post-secondary educational institution recruiters for recruiting purposes.

Parents/guardians/eligible students (defined by law as emancipated or 18+) may request that a student’s name, address, and telephone number not be released to institutions of higher education and/or military recruiters without their prior written consent. Such requests must be received before the end of the student’s sophomore year (or within 60 days of transfer enrollment to Huntley 158).